Payroll administration

Payroll needs to be right every month

Good payroll administration involves more than paying salaries on time. Laws and regulations need to be applied correctly, agreements under collective labour agreements (cao’s) must be processed properly and pay components need to be set up correctly. Organisations are also facing increasing demands around data and reporting, for example due to rules on pay transparency.

At the same time, payroll is a vulnerable process in many organisations. Knowledge often sits with just one or a few employees. If someone is ill, leaves the organisation or the workload suddenly increases, this can quickly cause problems. Changes within the organisation can make payroll more complex as well, for example when new employment conditions are introduced, several collective labour agreements apply, the business grows or the organisational structure changes.

Acquisitions and rapid growth add another layer of complexity. New payroll administrations need to be set up, employees transferred and differences in pension schemes (pensioenregelingen), allowances, collective labour agreements and employment conditions processed correctly. This is particularly relevant for organisations acquiring and integrating several businesses, where payroll needs to scale quickly.

Payroll that keeps running

OneLane helps you set up and operate a reliable payroll process. We support payroll processing, the application of collective labour agreements and employment conditions, payroll changes, checks and reporting. We look beyond the monthly payroll run and review how the process is set up. Are pay components configured correctly? Are checks clearly documented? And can someone else take over when necessary?

Our payroll specialists can provide temporary support during periods of absence, increased workload or organisational change. We can also act as a permanent backup or take full responsibility for your payroll administration. This reduces your dependence on knowledge held by a single employee and helps ensure that payroll continues without interruption.

From temporary support to full outsourcing

Every organisation has different payroll needs. That is why we adapt our support to your situation. We can manage your entire payroll administration, work alongside your internal team, provide temporary additional capacity or review and improve your existing payroll process.

Is your organisation growing or acquiring another business? We can help set up and integrate payroll administrations. We identify differences in collective labour agreements, pension schemes, allowances, pay components and employment conditions, and make sure the payroll system is configured to process them correctly.

Even without growth or acquisitions, you may want a reliable external partner to manage your payroll. We start by reviewing your current situation: how is the process organised, who is responsible for what, and where are the potential errors or vulnerabilities? Based on this review, we agree on an approach that fits your organisation.